TA Automation Audit | larsschmidt.com
Lars Schmidt · larsschmidt.com
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TA Automation Audit

Find Your Cowork
Quick Wins

Most recruiting teams are drowning in administrative work that has nothing to do with hiring great people. This audit identifies exactly where Claude Cowork can eliminate the manual drag — so your team spends more time on work that actually requires human judgment.

Sections
7 workflows
Time Required
~5 minutes
Output
PDF ready
01
Requisition Intake & Job Descriptions
From req intake to published, approved JD
Watch for these pain signals

Inconsistent JD formats, JDs living in email chains, outdated templates, compliance language added manually each time, multiple stakeholders editing the same doc in different places.

Time Drain
How much weekly time does your team spend on JD creation and intake coordination?
1
MinimalSignificant
Repetition Rate
How templated and repeatable is this work — same process every req?
1
Highly variableFully repeatable
Priority Score
1 / 25
Monitor
02
Sourcing & Pipeline Management
Tracking sourcing activity, list hygiene, and pipeline reporting
Watch for these pain signals

Sourcing lists living in personal spreadsheets, duplicate outreach to the same candidates, no consistent tracking of channel performance, pipeline status updates buried in Slack or email.

Time Drain
How much weekly time goes to sourcing list hygiene, deduplication, and pipeline tracking?
1
MinimalSignificant
Repetition Rate
Is sourcing list formatting and pipeline reporting done the same way every cycle?
1
Highly variableFully repeatable
Priority Score
1 / 25
Monitor
03
Candidate Communications
Outreach, status updates, interview comms, and rejections
Watch for these pain signals

Every recruiter writing from scratch, inconsistent candidate experience across the team, a comms library that exists but nobody uses because it's outdated, status updates sent manually for every stage move.

Time Drain
How much weekly time goes to drafting, personalizing, and sending candidate communications?
1
MinimalSignificant
Repetition Rate
Are the same types of messages being written over and over across roles and stages?
1
Highly variableFully repeatable
Priority Score
1 / 25
Monitor
04
Interview Scheduling & Coordination
Panel organization, logistics, prep materials, and scorecards
Watch for these pain signals

Scheduling happening via back-and-forth email threads, panels organized in personal spreadsheets, interviewer guides distributed manually before each loop, scorecard distribution forgotten or inconsistent.

Time Drain
How much coordinator/recruiter time per week goes to scheduling, rescheduling, and interview prep logistics?
1
MinimalSignificant
Repetition Rate
Is interview coordination done the same way regardless of role or candidate?
1
Highly variableFully repeatable
Priority Score
1 / 25
Monitor
05
Offer Management & Documentation
Offer generation, approvals, tracking, and comp documentation
Watch for these pain signals

Offer letters drafted from scratch or with fragile copy-paste workflows, version control issues, approvals tracked in email threads, offer details not centrally archived.

Time Drain
How much time per week goes to offer letter generation, approval tracking, and offer documentation?
1
MinimalSignificant
Repetition Rate
Does the offer process follow the same structure regardless of role, level, or candidate?
1
Highly variableFully repeatable
Priority Score
1 / 25
Monitor
06
Reporting & Analytics
Recruiting metrics, executive briefings, and performance narratives
Watch for these pain signals

Reports taking hours to assemble from multiple data sources, different formats each reporting cycle, narrative written from scratch every time, data living in the ATS, HRIS, and spreadsheets simultaneously.

Time Drain
How much time per week/month goes to pulling, formatting, and narrating recruiting reports?
1
MinimalSignificant
Repetition Rate
Is the same reporting structure used cycle over cycle with similar data inputs?
1
Highly variableFully repeatable
Priority Score
1 / 25
Monitor
07
Onboarding Handoff
Post-accept documentation and HR/onboarding transition
Watch for these pain signals

Onboarding teams constantly chasing recruiters for basic candidate info, handoff living in email threads, inconsistent documentation quality across recruiters, new hires experiencing gaps because info didn't transfer.

Time Drain
How much time per hire goes to compiling and communicating handoff information to HR/onboarding?
1
MinimalSignificant
Repetition Rate
Is the same information package compiled and sent for every new hire regardless of role?
1
Highly variableFully repeatable
Priority Score
1 / 25
Monitor

Your Automation Priority Report

Based on your scores, here's where Claude Cowork will deliver the highest return on your team's time.

Your Top Automation Opportunities